Assistant Property Manager

Responsibilities 

• Perform routine property inspections and schedule vendor repairs as needed. 

• Coordinate tenant service requests related to property operations and administration. 

• Facilitate and maintain the tenant work order system. 

• Coordinate property-related document administration including memos, monthly reports, and proposals with Property Managers. 

• Support Property Managers in annual budget preparation and development. 

• Assist Property Managers in managing capital expenditure projects. 

• Maintain service contracts, track expiration dates, and prepare bid packages when necessary. 

• Assist Property Managers with monthly and periodic tenant billing and collections. 

• Administer collection procedures and follow up on delinquencies. 

• Establish and maintain strong relationships with tenants, vendors, and contractors. 

• Communicate technical and financial information effectively with maintenance staff, tenants, and management. 

• Track vendor and tenant certificate of insurance (COI) expirations and ensure compliance. 

• Code and process vendor and property-related invoices. 

• Maintain building security measures, document incidents, and notify management as required. 

Requirements 

• 1-2 years of Property Management experience.

• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint) and Yardi.

• Knowledgeable in local, state, and federal laws that pertain to industrial/office/retail building management and tenant rights.

• Awareness of safety, risk management, and preventative maintenance procedures.

• Advanced customer service skills to diplomatically communicate with tenants.